What is a Video Conferencing System?
As the world of work continues to incorporate technology into its daily operations, are reaching a newfound level of importance.
The value of communication and collaboration cannot be overstated. Without these key tools, your business will find trouble organizing and executing core projects. Yet, thanks to recent advancements in , it’s never been easier to create a space where everyone has a voice. and
that fit your budget and will last you for years to come. systems and spaces rely on a support system of screens, microphones, smartboards, and more. We pride ourselves on creating
An effective means your business won’t be held back by technology and can get back to doing what it does best.
How Do Video Conferencing Systems Benefit the Work Environment?
With the shocking realization that upper management spends almost 50% of their time in meetings, the importance of effective spaces for and visual communication has never been greater.
Not only do these spaces provide a location where employees can go to in-house conversations and meetings, but they also lead to a more productive and collaborative working day.
boost communication, with voice tracking microphones, , and walls ensuring that everything said is heard and understood. Without the need to repeat yourself, meetings will flow much quicker, allowing everyone to gain the information they need without wasting time.
We’ve all been in a situation where technology fails us, frustrating the room and holding up our conference meetings. By investing in a comprehensive , you’ll be able to avoid these moments of frustration entirely.
With this, your employees will have a better experience in meetings, boosting their productivity and ensuring your business stays on its path toward success.
But that’s not all, Infassure also offer the following benefits:
- Effective training sessions to explain to employees how to make the most out of these audiovisual systems.
- Streamlined communication through cloud-based and multimedia congress systems, no matter where you are.
- Complete flexibility to design the perfect system for your business.
Great communication is the heart of any business.
With Infassure, you can turn this vital skill into something at which your business thrives, boosting productivity and promoting a fluid working environment.
What Makes a Great ?
The benefits of a great are far and wide, but what exactly makes a great ? We’ve summarized this into four key sections:
- Screen Sizes
- The Right Equipment
- and Mix Quality
Let’s take a look at these in more detail.
Harvard Business Review revealed the importance of a well-documented agenda for every you go into. Yet, did you know that the layout of your meetings is just as important as the schedule you’ll be following?
Different structures facilitate different kinds of conversation. You should attempt to match the spatial structure of your to the form of discussion you want to have.
- Want to generate ideas? A would be best for you.
- Want to deliver news to a large group of people? A training facility layout would work fantastically.
- Want to promote conversation? A boardroom table will ensure everyone can see everyone and will boost collaboration.
Depending on the purpose of your , the perfect layout for you will change.
There is nothing worse in a than being unable to follow what’s going on due to tiny screens. A room of employees squinting at a small monitor doesn’t exactly scream efficiency.
The perfect will include a large variety of screens around the room, making sure employees can see from any angle.
The Right Equipment
Now that everyone can see the screen properly, can they interact with the assembled group effectively? Tools such as s is essential for conducting meetings internally and with ., integration, , and access to all major
and Mix Quality
Finally, every great needs a top-notch and mix equipment. Every employee should be seen and heard, no matter where they’re sitting in the room.
That’s why at Infassure we incorporate advanced technologies such as DSP (digital signal processing) mics into our spaces. These will isolate voices from external sounds and make communicating a breeze.
Types of Spaces
No two spaces are the same, with personalization letting businesses design their rooms to match specific purposes and intentions.
That said, there are four core structures that are commonly used as a base for designs.
Conference rooms are the typical that most companies will be familiar with. These are composed of a central rectangular table with multiple chairs alongside the longest sides. Sometimes a chair is placed at both the head and base of the table, which is filled by the most senior person in the .
This structure promotes discussion while also being a great shape for live presentations. As everyone can see everyone else at the table, conversation can flow naturally, allowing people to chime in with questions if they come up.
Over time, meetings that use conference rooms are getting smaller and more focused. A study between 2013 and 2017 saw a 66% decline in the amount of attendees.
This shift places more focus on collaboration in smaller groups, allowing tactile teams to tackle problems together.
Board rooms typically consist of a U-shaped table. At the top of the U, you’ll traditionally find screens. This room format is best used by businesses that need to conduct lots of meetings over the internet.
Effective within a board room ensure that two teams or companies in disparate parts of the world can connect and communicate flawlessly.
The U-shaped structure ensures all attending members can be seen and heard during the call.
In every business, there comes a time where training is needed. A training facility is set up like a classroom. There are screens and a desk at the front of the room, where the person conducting the training session can stand and present.
The rest of the room is filled with tables in rows, which face the front. Taking notes on the training session is made easy by this structure.
This format allows questions to be directed at the person running the session, increasing direct participation and helping employees maintain focus.
Finally, huddle rooms are spaces specifically designed for collaboration. Directly suggested by ‘huddle’, they are typically smaller rooms with one central circular table around which employees gather. With this shape, everyone will be in close physical proximity, allowing conversation to flow naturally.
If you’re looking to generate ideas, huddle rooms are the perfect tool your business should have in its arsenal.
Equipment for the Job
Let’s take a look at some of the equipment that the best and rooms will include.
Smart whiteboards allow integration between physical movements, like drawing, and digital technologies. They will allow users to take notes, create diagrams, and annotate on the fly.
These boost productivity and allow users to follow presentations along with ease.
If COVID taught the business world anything, it’s that integration with tools is vital to a business’s success. Especially now, with more people deciding to embrace , you need to be able to ensure everyone can call in.
You should upgrade your business with the most up-to-date tools. Screens are a huge part of this, making sure you can see and directly communicate with employees that aren’t physically in the room.
s and Speakers
Just like in the wider workspace, you want to make sure everyone has a voice.
Seamless and speaker incorporation will ensure everyone can speak freely and hear every word that goes on in the .
The ability to swipe through graphs, presentations, programs, and more will allow your teams to actively participate in meetings. Long gone are the days of printing off page after page of notes.
Instead, your employees will be able to access all the information they need through a range of touch-screen panels.
Alongside microphones, cameras, and screens, you’ll need to allow for conversations to take place. Intelligent cloud-based will ensure you’re always in the loop with the latest updates.
Integration with Virtual Tools
No matter if your team uses Skype and Zoom or and , you need rapid access to systems and tools.
Your spaces should be capable of transforming from a person-person into a digital on the fly.
A Custom Design for Your Business
We begin every optimized with our perfected audiovisual system base. From there, we give every client we work with the power to customize the room, or rooms, to include whatever they find most essential to their day-to-day operations.
Innovative and Cutting-Edge Technology
With years of industry experience, we’re committed to providing true value to our customers. From BYOD (Bring your own device) to rooms fully equipped with multiple screens, microphones, and a control system, we can do it all.
We use all of the latest technology, lettering you feel like you’re face to face no matter if you’re in the same building, different states, or half-way around the globe.
Affordable and Functional
AV can get expensive, but it’s hard to put a price on collaboration and communication. Our team at Infassure will match you with a value engineer who will design a solution that perfectly matches your budget.
No matter what you’re looking for, we’ve got the tools to exceed your expectations.
New Construction or Upgrading Existing Spaces
We’ll be able to create your perfect , no matter if you’re starting from scratch or only need a few tech updates.
With all the latest technology, we’ll be able to collaboratively design, create, and build the perfect space specifically for your business.
Privacy is key in meetings; you don’t want noise exiting or entering your . Due to this, we provide sound masking, making sure background noise is a thing of the past.
Sound masking means that your conversations will always remain confidential.
- Microsoft Teams
- Skype for Business
- Google Hangouts
- Blue Jeans
- Virtually any Video as a Service (VaaS)
Call us Today
Infassure, your all-in-one provider. Contact us to learn more.